The money a society/sport receives from the HUS is not a lump sum paid to the President. It can only be accessed through reimbursements of purchases made for the society or by the HUS Treasurer purchasing items on behalf of the society
The budget allocated to a society can be found in their respective page on the Society Dashboard
If your society is not on there or you believe the budget allocated is incorrect please email the HUS Treasurer at [email protected]
Alcohol cannot be purchased with the money allocated to societies by the HUS.
This is a rule set by the college and must be adhered to. Reimbursement for purchase of alcohol will not be approved.
The budget allocated to each society is final and cannot be exceeded. If a reimbursement is over the maximum threshold, only the amount covered by the budget will be reimbursed, not the full amount.
If you would like the budget of your society to be increased this must be applied for in advance, not in reaction to an overspend.
Unless your society is strictly food-based, an over-abundance of spending on food/drink will not be tolerated. Your allocated budget is to be used to further the interests the society was created for.
This is not to say money cannot be spent on food and drink, only that if responsible spending if forgone we reserve the right to refuse reimbursement.
When money is spent on behalf of a society with a personal account or card, a receipt or invoice must be obtained as a proof of purchase, a reimbursement will not be approved without this
To submit a reimbursement request, the following form must be filled in fully. An example is attached also to aid you.
It must include a description on what the money was spent on and why.